Step 9: Offer alternative employment
You must try and move employees selected for redundancy into other jobs within your organisation instead (offer 'suitable alternative employment').
You must identify any available jobs in your organisation and talk to the affected employees to see if they agree they're suitable.
If a role is suitable, you should offer it instead of redundancy. If you do not, the employee could make a claim to an employment tribunal for unfair dismissal.
They should not have to apply for the role. But if more than one employee is interested in the same role, you must offer the role to any employees on maternity leave or Shared Parental Leave first. For all other employees, you must follow a fair process, for example holding interviews for the role.
When you offer an employee another role, it must be:
- put in writing
- offered before their current contract ends
- a different role to the one they're currently doing – you’ll need to explain how it's different
- start within 4 weeks of their current role ending
Employees have the right to a 4-week trial period if they accept a new role. If they need more time to train for the role, you can agree to a longer trial period. It must be agreed in writing and have a clear end date.
The trial period should start after they've worked their notice period and their previous contract has ended.
This avoids any confusion or disputes over dates if the trial does not work out. It's a good idea to set out the dates for the trial in writing.
If an employee turns down an alternative role
If an employee refuses your offer for a suitable alternative role, or turns it down after the trial period, they need to have a valid reason why it’s not suitable.
Examples of reasons could include:
- the job is on lower pay
- health issues stop them from doing the job
- they have difficulty getting there, for example because of a longer journey, higher cost or lack of public transport
- it would cause disruption to their family life
If the employee has a valid reason to turn down the job, they'll be entitled to redundancy pay.
But if the employee does not have a valid reason for turning down the job, you could refuse to pay their redundancy pay. You'll need to be able to prove the employee's decision was unreasonable if they make a claim to an employment tribunal.