Step 1: Check redundancy is needed
Redundancy is usually a type of dismissal when a role is no longer needed. You should only consider making redundancies if part or all of the organisation is:
- closing, or has already closed
- changing the types or number of roles needed to do certain work
- changing location
When considering making redundancies, your first step should be to check:
- why you think redundancies are necessary
- what issues you're trying to solve
- other options that might be available
Look at other options
Before starting a redundancy process, you should consider all options to reduce or even avoid redundancies.
For example, you could see if you can:
- offer voluntary redundancy
- change working hours
- move employees into other roles
- let go of temporary or contract workers
- limit or stop overtime
- not hire any new employees
Offer voluntary redundancy
You can give employees the option to put themselves forward for voluntary redundancy.
It's your decision whether or not to accept the volunteers, taking into account the wider needs of the organisation. It's a good idea to make this clear to employees early on.
If you do give the option of voluntary redundancy, you:
- should offer it as widely as possible, not necessarily just to those at risk of redundancy
- should not pressure or single anyone out
- must select employees in a fair way
This can avoid the risk of indirect discrimination. For example, it could be age discrimination if you only select older employees.
Change working hours
There could be ways for you to save costs by having staff work more flexibly.
You should always talk with employees and try to reach agreement first.
For example, you could offer employees:
- job shares
- to work fewer hours
If it's written in their employment contracts, you can tell employees that they need to:
- stop working for a while (known as a 'temporary lay-off')
- work fewer hours (known as 'short-time' working)
Lay-offs and short-time working are temporary solutions and must not be a permanent change to agreed working hours.
If you're changing what's written in employment contracts
You usually need to agree changes to employment contracts with employees.
You can talk with them to try to agree. They do not have to accept.
There are additional considerations when changing an employment contract after a TUPE transfer.
Move employees into other parts of the organisation
You should see if you can move employees into different areas of your organisation ('redeploy') to avoid redundancies. For example, by looking at:
- what transferable skills staff have
- if there other vacant or new roles in the organisation that require those skills