Managing your employee's maternity leave and pay

Their leave, pay, redundancy and dismissal rights

Maternity leave

Employees are entitled to 52 weeks' maternity leave. 

They have this right from the day they start the job.

Changing the maternity leave start date

Your employee must give you 28 days' notice if they want to change their maternity leave start date. If it's shorter notice, the new date must be agreed by both of you.

If they do not want to take all their leave

Employees do not have to take their full maternity leave. But they must take at least the first 2 weeks following the birth. This period is known as compulsory maternity leave.

If they work in a factory, they must take at least the first 4 weeks following the birth.

You must not discourage the employee from taking all their maternity leave.

4 weeks before the baby is due

If the employee is off work because of a pregnancy-related illness within 4 weeks of the date the baby is due, maternity leave begins automatically. This is unless you and the employee agree together to delay it (for example, for health and safety reasons).

Once maternity leave starts, you must pay them maternity pay instead of sick pay.

If the baby arrives early or unexpectedly

If the baby arrives early, maternity leave and pay starts on the day after the birth.

Your workplace might have a policy about who must inform you of the birth and how quickly.

If the baby's arrival is unexpected or traumatic, you might be told about it from someone other than the employee (for example, a member of their family). Even if your workplace has a policy about who should contact you, it's a good idea to be flexible and understanding in these circumstances.

If the baby is late and your employee planned to take leave from a specific date

If the baby is late and your employee gave you a specific date they wanted maternity leave to start, they can still start the leave from that date.

They just need to tell you the date they give birth, so that they start their compulsory maternity leave from then.

If the baby is late and your employee planned to start leave the day after the birth

If your employee told you they wanted to start maternity leave the day after the birth, you do not need to change anything.

If they want to start their maternity leave early, they must give you 28 days' notice of the new start date. If they have a good reason not to give this notice (for example, it's late in the pregnancy), you would both need to agree this date.

If there's a miscarriage, stillbirth or the baby dies soon after birth

The employee still has their maternity leave and pay rights if the baby:

  • is stillborn after the 24th week of pregnancy
  • dies soon after birth 

If the employee is eligible for parental bereavement leave and pay, they have the right to take this after they finish their maternity leave.

You should be as understanding and supportive as possible in these circumstances. 

If you need to discuss work-related matters with the employee, you could arrange with someone else (for example, a friend or family member):

  • when this communication happens
  • how it happens (for example, whether any urgent communication can be emailed to a friend or family member for a limited time)   

You could also offer more time off or a phased return to work.

The law on discrimination 

It's against the law to treat an employee unfairly because of maternity leave they take, or plan to take.

Maternity pay

Employees are entitled to maternity pay.

Shared Parental Leave

The pregnant employee and their partner might be able to use Shared Parental Leave (SPL). SPL allows leave to be used more flexibly between the pregnant employee and their partner.

This means the pregnant employee could end maternity leave early.

The pregnant employee must still take at least 2 weeks' maternity leave after the baby is born.

Find out more about Shared Parental Leave.

Holiday leave

Employees build up ('accrue') paid holiday as normal during maternity leave. This includes bank holidays. 

Holiday leave and maternity leave cannot be taken at the same time.

It's a good idea to:

  • discuss with your employee whether they'll take their holiday leave before or after  maternity leave
  • keep an up-to-date note or other record of what's agreed

Redundancy

If you need to make the employee redundant when they're pregnant or on maternity leave, you must:

  • check the redundancy is genuine and necessary
  • ensure you consult and keeps in touch
  • use redundancy selection criteria that do not discriminate
  • consider alternative work

The pregnancy or maternity must not be part of the reason to make them redundant – you might be breaking discrimination law if it is.

Find out more about:

Dismissing them

If your employee is dismissed while pregnant (for example, as a result of disciplinary action), you must give them the reasons in writing.

Pregnancy or maternity is never a valid reason to dismiss someone. You could be breaking discrimination law if you do this.

Find out more about:

Agency workers

There are different pregnancy and maternity rights for agency workers.