Job offer letter template: cover letter

A template for a cover letter when offering someone a job. Free to use.

You can copy and paste the template text into an email or document. 

This job offer letter refers to an important attached document called the 'written statement of employment particulars'. For this document, use our templates for written statements.  

If you want to send a job offer letter without the attached document, you can use our job offer letter template that includes the written statement


[Successful candidate's full name]
[Successful candidate's address]

[Date of letter]

Dear [successful candidate's first name],

Following [the organisation's recent selection / your recent interview], I am writing to offer you the post of [title of job] at the salary of [amount] per year, starting on [start date].

The post's main terms and conditions of employment are in your attached written statement of employment particulars.

This is a [permanent / fixed-term / temporary post / temporary post to cover for maternity leave].

On starting, you will report to [manager's name].

As explained at your [assessment day / interview], this job offer is made subject to satisfactory results from necessary pre-employment checks. There will also be a probationary period of [length of probationary period – usually 3 or 6 months] which will have to be completed satisfactorily.

If you have any queries on the contents of this letter, the attached written statement or the pre-employment checks, please do not hesitate to contact me on [the letter writer's telephone number] or [the letter writer's email address].

To accept this offer, please sign this letter and the attached written statement, and send it back to [insert details].

We are delighted to offer you this opportunity, and look forward to you joining the organisation and working with you.

Yours sincerely,

[The letter writer's name and job title]

[Business or organisation name]
[Business or organisation address]

For the candidate to sign and return

I accept the job offer in this letter.

Signed: [successful candidate to write their signature]

Name: [successful candidate to print their full name in capital letters]

Date: [insert date]

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