Template for an employer to acknowledge an employee's resignation. Free to use.
You can copy and paste the template text into an email or document.
Template
[Today's date]
Dear [name of employee],
I confirm receipt of your resignation dated [date of employee's resignation].
I can confirm your final day of work will be [date].
You will receive your final pay on [date].
Your total final pay, including owed holiday [and deductions], will be [£XXX.XX].
[Optional – if final pay includes any deductions] We've deducted money from your final pay for [what the pay deduction is for – for example, the cost of training agreed in your contract, outstanding loans].
[Optional – if pay in lieu of notice applies] We would like to offer you pay in lieu of notice. We will discuss this with you further.
Please return any company property to [contact person] at [business address] on your final day. This includes your [list of what the employee needs to return – for example, ID card, security pass, laptop, mobile phone, company car, and any other equipment supplied by the company].
If you need an employment reference, please contact [name of person or department to contact].
Thank you for all your work during your time at [Business or organisation name].
Yours sincerely,
[Your name]
[Your position]
[Business or organisation name]
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If you need the template in a different format, email digital@acas.org.uk