Resignation acceptance letter template

Template for an employer to acknowledge an employee's resignation. Free to use.

You can copy and paste the template text into an email or document. 


[Today's date]

Dear [name of employee],

I confirm receipt of your resignation dated [date of employee's resignation].

I can confirm your final day of work will be [date].
You will receive your final pay on [date].
Your total final pay, including owed holiday [and deductions], will be [£XXX.XX].

[Optional – if final pay includes any deductions] We've deducted money from your final pay for [what the pay deduction is for – for example, the cost of training agreed in your contract, outstanding loans].

[Optional – if pay in lieu of notice applies] We would like to offer you pay in lieu of notice. We will discuss this with you further.

Please return any company property to [contact person] at [business address] on your final day. This includes your [list of what the employee needs to return – for example, ID card, security pass, laptop, mobile phone, company car, and any other equipment supplied by the company].

If you need an employment reference, please contact [name of person or department to contact].

Thank you for all your work during your time at [Business or organisation name].

Yours sincerely,

[Your name]
[Your position]
[Business or organisation name] 

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