Notice of disciplinary outcome letter: warning

A template letter to give an employee notice of a disciplinary outcome of a first or final written warning. Free to use.

You can copy and paste the template text into an email or document.



Dear [employee name],

You attended a disciplinary hearing on [date]. I am writing to inform you of your [written warning / final written warning].

[Optional] This warning will be placed in your personal file but will be disregarded for disciplinary purposes after [number] months, provided your [conduct improves / performance reaches a satisfactory level].

a) The nature of the unsatisfactory [conduct / performance] was [details of misconduct or performance issue].

b) The [conduct / performance] improvement expected is [details of what was agreed].

c) The timescale in which the improvement is required is [number of agreed weeks / months].

d) The likely consequence of [further misconduct / insufficient improvement] is a further disciplinary procedure that could lead to [final written warning / dismissal].

You have the right of appeal against this decision in writing to [name of person handling appeal] within [recommended 5 working] days of receiving this disciplinary decision.

Yours sincerely,
[signature and full name of manager / employer]

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