Notice of disciplinary meeting letter: warning

A template letter to give an employee notice of a disciplinary meeting where a first or final written warning is being considered. Free to use. 

You can copy and paste the template text into an email or document.


[Today’s date]

Dear [name of employee] 

I am writing to tell you that you are required to attend a disciplinary meeting on [insert date] at [insert time] [am / pm] which is to be held in [insert location of meeting].

At this meeting the question of disciplinary action against you, in accordance with the Company Disciplinary Procedure, will be considered with regard to:

[insert details].

[Optional] I enclose the following documents:

[insert list of enclosed documents].

The possible consequences arising from this meeting might be:

[insert possible consequences].

You are entitled, if you wish, to be accompanied by another work colleague or a trade union representative.

Yours sincerely


[Name of manager]

Download this template

If you need the template in a different format, email