Consult employees to agree changes
Open discussion with employees about changes to their contract helps:
- employers and employees work together to agree changes
- prevent potential disagreements or legal disputes
Consulting employees
If an employer needs to change a contract, the first step is to talk with employees (or employee representatives like a trade union).
Before consultation
Before consulting employees, it’s a good idea for employers to think about:
- why they need to make a change
- what they need to achieve by making a change
During consultation
Consultation should be a two-way process where ideas are shared and worked on together.
The employer should:
- explain the reason behind making the change
- invite employees to talk about their concerns and suggest ideas for alternatives
- listen to employees’ concerns and consider their ideas
- do everything they can to resolve any employee concerns
The employee should:
- consider the proposed change and reason for the change
- share their views, concerns and any ideas for alternatives with the employer
- continue to talk to the employer about any concerns
- make sure they have tried all options to reach an agreement
Consulting trade unions
Consulting with trade unions or employee representatives openly and honestly can help to:
- have meaningful discussions with employees
- get a better understanding of employee concerns
Sometimes there is also a legal obligation to consult trade unions.
Consider all alternatives
Considering all options and asking employees for ideas can help agree a change. Employees might suggest something the employer had not thought of.
Depending on the proposed change, employers might consider:
- asking for volunteers (if the change might suit some employees more than others)
- offering incentives to employees
- taking on some of the employees’ ideas
Incentives do not have to be pay-related, for example, an incentive could be:
- extra leave or time off
- help with travel costs for a time if employees will have to travel further to get to work
If there has been a business transfer (TUPE)
Employers should be careful if changing a contract of employment when there’s been a business transfer (TUPE).
When an employee transfers there are some special protections and rules about the terms and conditions in their contract.
In these circumstances, it’s important employers consider getting legal advice before making a change.