Letter inviting an employee to an investigation meeting

A template letter for employers to invite an employee to an investigation meeting. Free to use.

You can copy and paste the template text into an email or document.

Template

[Today's date]

Dear [name of employee]

My name is [name of investigator]. I am conducting an investigation into [what the investigation is looking into].

I am writing to invite you to attend an investigation meeting so I can discuss the matter with you. This will be on [date of the meeting] at [time of the meeting] at [location of the meeting].

I will be attending the meeting with [name of note-taker] who will be there to take notes.

Please bring any information that you think might be useful to the investigation.

You can be accompanied by a trade union representative or someone you work with.

Please keep the matter and anything we discuss at the meeting confidential. This will help us carry out the investigation fairly. It could lead to disciplinary action if you breach confidentiality.

If you cannot attend the meeting please contact [name of investigator, manager, HR department] as soon as possible. [I / they] can then make alternative arrangements.

[Your name]

[Optional – your signature, if it's a letter]

Download this template

If you need the template in a different format, email digital@acas.org.uk

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