Acas publishes free letter templates to help disciplinary procedures
Disciplinary matters can be stressful and time-consuming at the best of times. Shortcuts can't be made when it comes to disciplinary procedures themselves. They have to be followed closely, and applied fairly and consistently. But Acas has found a way to save employers time and effort - and help them get it right.
Acas has created a series of template letters that should make things easier for managers and employers when it comes to Disciplining staff. They're available to download from the Acas website for free and could be used as the framework or basis for a set of standardised letters, which could both streamline paperwork and make communication with employees fair and consistent. They'll also help employers follow procedures according to Acas guidance.
There are eight template letters available, covering all the stages of a formal disciplinary procedure under the Acas Discipline and grievance - Acas Code of Practice. These include a letter giving notice of a disciplinary meeting; giving the decision following the meeting; making an acknowledgement of an employee's appeal against a warning or a dismissal; giving the decision following the appeal; arranging a meeting where disciplinary action will be considered; informing what disciplinary action will be taken; and giving the result of an appeal against the disciplinary action.
You can also download a form that helps you keep track of an employee's disciplinary record, listing the type of disciplinary action taken, the reasons for it, the details of any appeal, and key dates.
To complement this series of Useful templates for letters, forms and checklists, Acas offers practical training on Discipline and grievance issues, including how to conduct effective investigations and interviews.
Visit the Acas Training and Business Solutions area for more information.