Letters for all the stages of a formal disciplinary procedure under the Acas Code of Practice on Discipline and Grievance
- Letter giving an employee notice of a disciplinary meeting [30kb] - from a manager giving the reason they must attend, and the place, date and time.
- Letter giving an employee the decision of the disciplinary meeting [33kb] - from a manager, giving the verdict - in this case a first written warning or a final written warning - and explaining what it means for the employee.
- Letter acknowledging the employee has appealed against the disciplinary meeting verdict of a warning [30kb] - from a manager to the employee, saying who will hear the appeal, where and when.
- Letter giving the result of the appeal against the meeting’s verdict [29kb] - from a manager, giving the employee the decision of the appeal hearing.
- Letter arranging the meeting where disciplinary action will be considered [29kb] - from a manager, informing the employee their employer is proposing to dismiss them, or take other disciplinary action short of dismissal, and giving the date, time and place for the meeting.
- Letter informing the employee what disciplinary action will be taken against them [35kb] - from a manager, giving the employee the decision and reasons, but informing the employee they have the right to appeal.
- Letter acknowledging the employee has appealed against the disciplinary meeting verdict of dismissal [30kb] - from a manager to the employee, saying who will hear the appeal against the disciplinary action, where and when.
- Letter giving the result of the appeal against the disciplinary action [30kb] - from a manager, giving the employee the final decision in the disciplinary process.
Keeping a record
- Employee's disciplinary record [46kb] - listing the type of disciplinary action taken, the reasons why, details of any appeal and key dates.
- Investigation Plan [17kb]
- Investigation Report [20kb]
- Letter informing employee they are subject of an investigation [29kb]
- Letter inviting an employee to an investigation meeting [27kb]
Note: The samples for letters, forms and checklists are here to help you, but users must take full responsibility for the content they send out.
If, after looking at these templates, you feel you need additional help on handling discipline, Acas has other free guidance you can download.
- Code of Practice 1 - Disciplinary and Grievance Procedures
- Discipline and grievances at work: The Acas guide
- Advisory handbook - Discipline and grievances at work
Alternatively you can call the Acas Helpline on 0300 123 1100.