2. Requesting access
From 30 October 2026, trade unions can request access to workers through a formal process.
How to make a request for access
The trade union should send the employer a request for access to workers in writing, for example in a letter or email. They should make the request using the form template on GOV.UK.
What information a request should include
Access requests can only be handled quickly and effectively if they include all the right information. Requests should include:
- the name of the trade union, its certificate of independence and the certificate reference number
- named contacts for the trade union
- the purposes of the access
- a general description of the workers they want to access
- the work locations they want to access
- whether access is physical, digital or both
- the frequency, duration and timing of any proposed access
- the proposed notice required for access to events like in-person or online meetings and visits
- any facilities or support the trade union might need from the employer
- reference to any earlier access request or access negotiation
If more than one trade union is requesting access
Two or more trade unions can make a joint request if they agree to co-operate. The request can cover:
- the same workers
- different groups of workers
- one workplace
- several workplaces run by the same employer
Trade unions can make a joint request for the same workers. They will usually share access arrangements unless they agree something else. They do not have to conduct every meeting together. They can engage with workers separately under the same access agreement.
If two or more trade unions want access to different workers at one employer, they can make separate requests.
The Central Arbitration Committee (CAC) may invite two or more trade unions to resolve disagreements when:
- they have both made access requests for the same workers
- they cannot agree to make a joint access request
If the trade unions do not agree, the Central Arbitration Committee can refuse requests for both trade unions, but it does not have to.