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Managing staff

The following documents are free and are here to help you manage staff. Others are available to help with Hiring staff and Disciplining staff.


Absence and personal records

  • word  Absence record sheet [170kb] - for listing and assessing an employee's instances of absence from work and lateness for work, and highlighting any patterns of behaviour.
  • word  Employment history form 1 [51kb] - covering the basics from job titles to rates of pay.
  • word  Employment history form 2 [113kb] - a detailed form for recording a summary of basics from their application form and for keeping their employment record with you up to date, including details regarding discipline, absence, lateness and any accidents at work.
  • word  Letter to an employee’s GP [41kb] - a very detailed letter from a manager at the employer asking about the likely cause of the employee's absence, outlining the nature of the employee's work, asking for a likely date for a return to work and whether the employer should be making reasonable adjustments to accommodate the employee's medical condition or disability.

Shared Parental Leave


  • word  Equality policy template [37kb] - a sample policy outlining the employer's commitment to: promote equality and fairness in its workplace; oppose all forms of unlawful discrimination in its workplace; and encourage diversity among its workforce to reflect society and its range of customers.

Staff studies


  • word  Information health check [86kb] - a 12-point questionnaire for assessing how well, or not, you communicate and consult with your staff, and how well they share ideas with you.


Note: The samples for letters, forms and checklists are here to help you, but users must take full responsibility for the content they send out.

Further guidance

If, after looking at these templates, you feel you need additional help on managing staff, Acas has other free guidance you can download.

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Alternatively you can call the Acas Helpline on 0300 123 1100.

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